Cloud tools are more common than ever in business. There are many situations when doing everything in the office makes sense. But the chances are good that you can do much of your work using off-premise collaboration tools. Research also shows that cloud collaboration is used in almost all businesses. A reported 94% of enterprises now use cloud tools.
If you haven’t moved your business to the cloud yet, it pays to learn why it’s worth doing. Below are five benefits of cloud collaboration worth knowing.
1. Simplify Project Management
Project management is one of the most challenging parts of running a business. And it’s even harder if you don’t have a central system to manage everything.
You can use cloud tools to improve the working process for your projects. You get a central place online to store your project information and assign tasks to your team.
2. Collaborate on Documents
One of the best benefits of cloud computing is the ability to collaborate in real-time. With traditional documents, you need to store them in a central location and work on them one person at a time.
That’s not the case with cloud documents. Multiple people can be in the document at once and perform edits. Even better — you can see those changes in real-time and work together to make the documents better.
3. Improve File Access
Another significant benefit of online collaboration is file access. Yes, you can put files in a central location on servers in the office. But what happens if someone is on the road and can’t access your internal network?
Everyone can see the most updated documents in cloud-based business solutions. Everyone will have the latest version and only needs to log into the cloud portal to see the latest updates.
4. Make Meetings Simple
Meetings were hard to do remotely in the past. You could get everyone on a conference call, but at the same time, you couldn’t see other people or share documents.
Modern communication tools make this easier. You can start video calls and share documents and screens with everyone on the call. These features make collaboration much easier and more efficient.
5. Collaborate With Clients
Your employees aren’t the only people who will benefit from cloud collaboration. Depending on who your customers are, you may have complex projects and designs that require collaboration.
Cloud tools make this easier. Since your customers probably don’t want to meet every day at your office, use cloud collaboration tools to give them the ability to give input on their own time.
Don’t Wait to Use Cloud Collaboration
You need every tool at your disposal to improve collaboration in business. This is especially true when you offer remote working as a benefit — your remote workers need an easy way to communicate with the rest of the team.
That’s why setting up cloud collaboration systems is so vital. You get an easy-to-access system that allows your team to work together from anywhere. Start looking at your collaborative cloud options today to see which solution works best for your needs. Do you want to learn what other productivity tools are available for your business? Check out the blog to learn more about increasing business efficiency.
